Your search for a custom-tailored facility management system (FMS Software) ends at DreamzTech whether you are looking for a brand new FMS Software built from scratch or looking to integrate custom features to your existing facility management solution to achieve better transparency and efficiency in managing facility service operations. Our facility management software development expertise provide you with a wide spectrum of integrated solutions to automate your daily operations effectively and helps you to pull off a more ROI driven business approach.
- The Global facility management market size was valued at $1239.99 billion in the year 2021.
- The Global facility management market size projected to be valued at $1,260.36 billion in the year 2021.
- Further the market is projected to grow $1,856.44 billion by 2029, at a CAGR of 5.7% in the forecast period 2022-2029.
- Real Estate facility management is expected to be the leader in demand (30%) by industry.
DreamzTech has proven experience of more than a decade in developing multifaceted FMS software. Our end to end FMS is extremely flexible to be integrated with various aspects such as Computer-Aided Facility Management Software (CAFM), Computerized Maintenance Management System (CMMS), Enterprise Asset Management System (EAM) and Field Service Management Application (FSM). Our facility management software is also fully equipped to be integrated with IoT and blockchain technologies to provide with a fully automated workflow experience along with a highly secured and smart digital solutions. Our FMS developers are well experienced in developing custom built applications covering a wide range of industries such as Real Estate, Automobile, Manufacturing & Production, Logistics & Distribution, Aerospace, Education, Sports, Shipping, Energy & Resources, Telecom & Data Center, Healthcare etc.
Integrated Solution Ecosystem of FMS
Computer-Aided Facility Management System (CAFM)
Our CAFM Software lets you to create custom workflows to plan, execute, monitor and establish real-time digital communication amongst the stakeholders of the facility operations before, during and after the execution of maintenance work. Periodic status reports and insightful analytical business reports help involved stakeholders to measure performance and take well informed business decisions driven by data.
Computerized Maintenance Management System (CMMS)
The CMMS focuses on creating automated workflow for maintenance jobs from creation to completion involving Enterprise Asset Management (EAM) system and Field Service Management Application (FSM). The CMMS receives input work order related information from CAFM, creates job orders based on preset rules, assign job orders to respective entities and tracks all maintenance job status in real-time as received from the FSM application and updates the CAFM when seamlessly integrated with CAFM and EAM. DreamzTech also offers DreamzCMMS, its own developed integration ready SaaS based CMMS platform along with in-built EAM for a much quicker integration with any Facility Management Software.
Enterprise Asset Management System (EAM)
The Enterprise Asset Management System is to optimize asset quality and utilization of assets while reducing costs at the same time. EAM best practices help maintenance teams gain greater control of complex environments and asset intensive sectors. Our modern EAM Software typically involves Asset Lifecycle Management, Inventory and Procurement Management, MRO (Maintenance, Repair and Operations) Management, Contact Management and Financial Management. DreamzTech offers its intuitive EAM asset tracking driven by both barcode and RFID scanning.
Field Service Management Application (FSM)
The Field Service Management application (mobile app) enables the field workforce to retrieve the asset information through RFID or Barcode scanning, get the assigned job and instructions, receive travel guidance, communicate, execute, document and record all activities during the maintenance service in both online and offline mode. The recorded data is collected by the integrated CMMS and EAM which in turn used for status, performance, asset usage and financial and business reporting.
Key Capabilities of Facility Management Software
Work Order Management
Our facility management software lets you import the work order manually or from any integrated third-party CRM application like SAP CRM, MS Dynamics CRM etc. and convert the work order into several jobs using an preset automated workflow. The CAFM system looks for a suitable subcontractor to send the job for quotation. The bids are processed and job assignment is done by the system. The Work order status is tracked automatically during each phase.
Maintenance Management
The integrated maintenance management system keeps track of each of the maintenance job assigned to the respective subcontractors and all data related to each job is collected and consolidated as per work order to produce periodic work order status report. The maintenance manager has the ability to track the ongoing job real-time and to take decisions at any given point of time during the maintenance operations.
Facility Asset Management
The asset tracking and management system focuses on tracking each of the assets within the facility and its usage throughout the asset lifecycle. It provides with great deal of transparency on assets and their conditions and is also able to trigger preventive maintenance need through the CMMS when integrated with IoT system. The highly efficient asset management system optimizes asset utilization and brings down asset cost.
Inventory Management
We build central inventory to maintain fully optimized supplies and equipment repositories which are used for conducting the maintenance jobs and the configurable workflow is capable of placing automatic reorders for supplies as needed to specific empaneled procurement vendors.
Subcontractor Management
Our CAFM system is capable of onboarding empaneled subcontractors to carry out maintenance jobs and can be categorized based on their service provisions, contracting terms, capacity, nature of services, specialities and so on. The Facility manager are also able to dynamically upgrade and downgrade the subcontractors based on previous performance and commercial aspects.
Procurement Vendor Management
Onboarding and management of procurement vendors for inventory and asset supplies are performed along with related contractual and commercial information for the facility management operations. The inventory management system uses information from this module to place orders of supplies according to set business rules.
Facility Spec Management
Our CAFM system lets you to create/update, manage and use the facility specification instantly including dynamic floor plan, property information, HVAC layouts and other essential material or specification information which can be used for maintenance operation execution and also during the inspection or audit of the completed maintenance jobs.
Personnel Management
The FMS Software is equipped with the capability to onboard personnel digitally and manage their work schedule, attendance, actual job hours, Personnel rate card and wage, performance etc. and is also capable of exporting payroll and payout data. The Personnel management also manages the documents related to each of the onboarded personnel.
Inspection & Audit Management
Our intuitive CAFM is integrated with Inspection and audit mobile application which enables the inspection job of the completed maintenance work to record digital proof and validate completion of each job. The mobile application guides the inspection manager with the facility specification diagram and required maintenance related information to verify the quality of the maintenance operation performed.
Document Management
Our modern Facility Management Software includes an extensive document management system that enables the facility managers to manage all digital records and documents related to asset, maintenance and other related aspects efficiently to achieve a time efficient and a smooth facility management operations.
Pricing and Cost Management
Our CAFM Software lets you create different pricing and costing templates to be used for vendors and subcontractors as per their respective contract. The Price and cost management remain flexible and dynamic throughout the maintenance cycle. An effective cost management is achieved by optimizing the asset usage along with optimization of the work order distribution and amongst the right subcontractors.
Billing & Invoice
Our CAFM includes an intuitive billing and invoice management module that enables the facility manager to take control over the financial aspects and create automated workflow that in turn creates bill and generates invoice automatically based on the job completion status and inventory usage. This helps the facility managers and other stakeholders to maintain transparency in the billing process.
Notification & Communication Management
Our facility management software developers integrate an intuitive communication and notification system to keep real-time transparent communication before, during and after the facility management operation starting from work order distribution till the completion of maintenance audit. The real-time chat feature enables all involved stakeholders to create a transparent communication throughout the workflow execution and keep digital record of the communication performed.
Multilingual Capability
DreamzTech facility management solution developers have immense experience in developing multilingual FMS solution that globalizes the software for a better reach and enhance the usability of the facility management system even in local language involving users and stakeholders from multiple geo-locations.
Asset Rental Management
The modern Asset Management Solution within the FMS empowers the business managers to keep track of the rental cycle of lended assets within a facility along with their maintenance. The automated rental management system keeps track of the commercials and provides a fully transparent visibility of the rented assets throughout the asset lifecycle.
Business Reporting & Analytics
DreamzTech’s expert developers build various configurable business reports, Insightful Operational Dashboard and also create analytics within the facility management software for the facility managers and other stakeholders. The FMS also let the business users to automate the report generation based on incidents, rules and frequency. These extensive analytical reports help the business users to further optimize their facility management operations and take informed business decisions.
Field Service Management Mobile Application
Our Facility Management Software is seamlessly integrated with Field Service Management Mobile Application that enables the field service technician and workforce to remain connected with the Facility Manager throughout the facility field operations activities. The FSM application allows the workforce to view assignment, navigate to appropriate facility location for the job, execute the assigned job, document and keep record, raise service request and communicate with the facility manager before, during and after the scheduled facility service work. It also helps the inspection and audit personnel to validate the completed facility services and sign-off.
The FSM mobile application is capable of working offline in case of low or no internet connectivity and synchronizes with the EAM, CMMS and CAFM systems when the device internet connectivity is restored without losing any data.
Some of the key features of facility management mobile apps are as follows –
- Real-time communication with the appropriate stakeholder
- Navigation to the appropriate facility location
- Review job information and instructions
- Raising additional service request
- Record inventory usage to perform assigned job
- Recording proof of job completion
- Raise upsell invoice
- Visibility of all active field workforce
- Field service workforce activity dashboard
- Online and offline data recording
- Real-time (online) and deferred (offline) data synchronization
- Field workforce attendance and work hours monitoring
- Job assignment and other incident driven push notification
- Permission based controlled access to inventory
Leveraging IoT & Blockchain in FMS Solution
The future of facility management software is about information exchange between systems and devices, components and people. With the IoT, connected assets within a facility opens up the possibility of information exchange more often among maintenance, inventory and operations even for a minute change in the expected asset behaviour enabling a further push toward continuous improvement.
IoT Integration with FMS solution provides detailed as well as more accurate information on asset risks and creates opportunities to address maintenance requirement. This promotes informed and faster decision making and more effective risk management. Using IoT for proactive monitoring and getting alert before breakdown, enables preventive maintenance. An IoT driven cloud based FMS solution leverages analytics to identify near real-time asset performance and reduces downtime by notifying respective maintenance management (MRO) team members of necessary maintenance to prevent such failures. Less downtime leads to significant cost reduction in facility maintenance and increases facility uptime leading to higher profitability.
On the other hand, facility management services require a lot of exchanges of physical and digital assets right from the work order distribution to the financial transaction against the completed work order and goes through various stages of maintenance and refurbishment, which requires a great deal of operational tracking, process updates at different stages. In such industries, the management of hardware and software assets has become a complex process within distributed environments. Manual operational processes make the most simplistic definition of “tracking an asset” complex and prone to inaccuracy leading to delays in accessing business critical information needed by service delivery personnel. Some of these issues have been addressed by automated workflows using Robotic Process Automation (RPA).
Further, by using the blockchain technology, all parties involved in a transaction of any key data will be able to avoid disputes having access to the single truth of status in near real-time. The blockchain ledger will act as a single source of truth, automatically tracking every change to its lifecycle, so it is auditable, trustworthy, transparent and attains high level of reliability.
Blockchain Smart Contracts implement business rules governing the relationship between various parties such as vendors, suppliers, subcontractors, customers, third-party systems and their transactions.
Custom Facility Management Software Integrations
Having an intuitive Facility Management System is crucial for large facility management enterprise. Such SMEs have niche requirements to manage and maintain their facilities and assets which leads them towards a solution curated to meet their specific business needs. A Custom tailored FMS solution when integrated with various 3rd party solutions achieves a cost-effectiveness and flexibility in a short span of time.
DreamzTech has customized solutions for various industries and integrated solutions with ERP Solutions, hardware and software providers and developed applications for their specific needs.
Some of our major successful integrations are –
ERP Integration
Integration development with Enterprise ERP Solution and reap the benefits and their flexibilities
Accounting Software Integration
Integration with readily available accounting software for easy year-end process and accounts postings.
IoT Integrations
Integration with IoT Sensors for various types for near real time monitoring and to automatically invoke actions such as sending an email, or triggering events.
Other major Integrations
DreamzTech has expertise in FMS software development with 3rd Party Integrations for specific needs such as maintenance management, effective communication, Data Analytics etc
Check Few of Our Developed FMS Software Portfolio
SAP Integrated FMS Software Development for Renowned Facility Provider
DreamzTech has developed an integrated facility management software that has SAP integration with the end customer system to import and update the work orders. It includes the modules of Computerized maintenance management system with RFID integration.
ERP System Development for Facility Management Service Provider
DreamzTech has developed a cloud based customized ERP System for a facility manage and manpower service provider using which the client can manage their business functions such as CRM, Workforce Scheduling, entire facility management, HR and Payroll Processing, Accounting Payable and Receivables.