Online Event Management Solution

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Online Event Management Solution

In this era of advanced technology, individuals and companies are always looking for solutions online to manage things in one place and save time. Managing events for family or corporate organization is not an easy job. Our client came up with an idea to create an online collaboration and marketplace which gives planners to find and collaborate with a huge pool of vendors as per their needs and requirements. A single stop solution and tools for managing any scale of the event. DreamzTech extended its Managed Services, to one of the emerging online event management and marketplace provider in Washington, DC, USA, to create a platform which brings event planners and pool of vendors, tools to search and filters vendors which can meet the planner’s needs and requirements, manage RFP, orders, payments and many more. Our team of Business Analysts, Architects, Project Managers, Developers and Graphics Designers worked with the client to transform their business by the implementation of the latest technologies.

Business Problems

The client approached us with the following business objectives.

  • Proper query management handles millions of data to search.
  • Intuitive and modern UX to match the standard of modern times.
  • Match the latest standard with Cyber Security.
  • Seamless performance even in increased traffic or load.
  • Cross-platform and browser compatibility to reach maximum users.
  • Payment management system to work as per the complex payment system.
  • Efficient scaling and up-gradation to keep up the pace with demand.
  • Easy and intuitive workflow for planners and vendors to collaborate.

SOLUTIONS WE PROVIDED

The customer enjoyed the following benefits through the solution provided by team.

  • A scalable platform developed on PHP, Angular Js, HTML5 and RESTful API.
  • The application meets the latest standards in cybersecurity.
  • A unified web portal with a role-based access system.
  • Easy, intuitive screens and workflow for faster operations.
  • Faster transaction processing even with increased load.
  • Easy, intuitive screens and workflow for faster operations.
  • One-stop solution and tools for managing any scale of the event.
  • One-click search and customizable reports querying several tables.

Approach from DreamzTech

As the customer ventured into their digital transformation journey they sought support from a software partner with expertise in the areas of new-age technology, consulting and payment systems. DreamzTech got the opportunity to architect the entire application, define workflows, design UX and build future proof features.

asset management systemANALYSIS

DreamzTech engaged offshore Business Analysts to interview stakeholders and gather requirements and understanding expectations. They worked with Solution Architects for further elicitation.

digital ad platform PLANNING

The architects from DreamzTech analyzed requirements to determine Technology to be used, database structure, data flow, and microservices. Consideration for data management was planned. The plan was segregated into phases.

b2b travel portal DEPLOYMENT

Our team comprising Project Managers, Tech Leads, Designers, Developers, and Quality Analysts worked with the client for 3 years following Agile methodology for technology implementation. The platform was built successfully and due support was provided.

Services We Provided

THE BUSINESS BENEFITS

DreamzTech helped the client meet the growing demands of their customers and keep up the pace with evolving technologies and evolving business strategies.
As of today, the client provides event planners with a large pool of vendors to search from as per their needs and appropriate tools for managing events with ease.

20% NEW LEAD

Monthly

The client got increased monthly lead of about 20%.

25 – 30% RESOURCE EFFICIENCY

Increased

The client achieved an increase in end-user resource efficiency.

15% REVENUE

Increased

The client has got increased revenue of about 15%.

Key Application Features

The platform owned by the client constitutes event management and marketplace for planners and vendors. All challenges in complexity were overcome by DreamzTech and the following modules were delivered.

asset management systemSCHEDULE ORDER

Not only planners can order online however they can also schedule orders for order in the future which will be delivered timely.

digital ad platformVENDOR COMPARISON

Not only planners can search then can compare up to 4 vendors, which allows them to choose more accurately.

b2b travel portalVENDOR DETAILS

Every detail of vendors and their offerings are captured and shown on their profile page, so planners have ultimate trust and no confusion.

automated oil changeRFP MANAGEMENT

The platform comes with RFP management tools that enable planners to create RFP, save as draft while on research, send to the vendor for a quote. Re-planning of the RFP also available if needed.

fleet management -asset managementORDER MANAGEMENT

Once the quote is done for an RFP and accepted and order is placed. Every order along with all payment revisions and all types of payment are captured and the system helps planners to manage payments easily.

asset order managePAYMENT SYSTEM

This software comes with a complex payment logic that manages both vendor and planners subscriptions as well as the planner to vendor payment and commission management for our client.

asset management systemONLINE ORDER

The portal offers planners not only to manage a huge event but also allows them to order online which will be delivered to the customer’s address.

digital ad platformDEALS

Vendors can create deals which will show on their profile page so planners can know about any deals or discount like happy hours etc.

b2b travel portalSEARCH TOOL

Planners can search by city name, zip code as well as filter by a list of other parameters which gives match results with a 95% accuracy with their requirement.

digital ad platformMENU BUILDER

The platform has an extensive menu builder for vendors where they can create menus, cuisines, create offers, etc. An advance menu builder for the planner to create RFP with or order online.

Technology Overview

USER INTERFACE:

HTML5

CSS 3

Bootstrap

jQuery

BUSINESS LOGIC:

Angular JS

PHP

DATABASE:

MySQL

OTHER TOOLS & TECHNOLOGY:

GIT

JIRA

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