QR Code Based Inventory Management

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QR Code Based Inventory Management

The client is a New York based consultant for startups and small businesses. They are acclaimed for innovative software solution ideas that have helped businesses grow in the last 20 years. One of their solutions is an inventory planner & manager tool that helps create an inventory of items and create barcodes for boxes, bins or stock items when required. DreamzTech got the opportunity to enhance this software due to a growing need for consumers to have a simple way to track and quickly access information about what they’ve packed. The application would provide a method to link a list of items to a pre-printed label and allow the users to share the information with people in their phone contacts.

Business Problems

The client was facing the following business problems

  • The existing mobile app was developed on outdated technology and was not upgradable.
  • The existing barcode system was prone to data loss and lacked branding features.
  • Complex workflow for creating items and inventories.
  • The existing app was not capable of sharing information over the app.
  • Lack of inventory item count tracking feature.
  • The target audience was limited to small, local, retail businesses.
  • No proper access and permission system were present.
  • Inventory building process involved the manual entry of data.


The customer enjoyed the following benefits through the solution provided by team.

  • Android app developed on the latest version of Android Studio and backend on Flutter.
  • QR code-based labeling system with a customizable watermark/logo.
  • Simple workflow from creating items to adding inventories and vice versa.
  • Share information of items and inventories over the app via phonebook or print label.
  • Users can add/modify item count. Application tracks date-time of change.
  • The new app can be used by individuals, movers, and manufacturers.
  • Sharing options with read/write permission or revoke access. Admin controls storage per user.
  • Scan QR codes of items from several sources to auto add to an inventory.

Approach from DreamzTech

The client wanted to rebuild their mobile application using the latest technologies retaining the best of the existing features yet making the workflow simpler. They wanted to make the UI for intuitive and item organization easier. DreamzTech got the opportunity to develop the app for Android users in the first phase of the project. Our team analyzed the existing application to come up with a feature list, suggest the latest features and rebuild the app from scratch.

asset management system ANALYSIS

DreamzTech scrutinized business requirements and researched on similar apps to produce a feature list. Our analysts used the existing application to discover features and shortcomings. A list of features to retain and areas of improvement was produced. The target audience was identified.

digital ad platform PLANNING

Technical architects were utilized by DreamzTech to analyze existing software and suggest technology to be used for the new app. Technology to be used for the backend was identified. A list of APIs that could be used from the existing application was also generated for cost-saving.

b2b travel portal DEPLOYMENT

DreamzTech followed an Agile process for implementation. It was decided that only the Android version of the app will be released in the first phase for beta testing. We accepted almost every change request from the client in every sprint even though the budget was fixed.

Services We Provided


The client has been handed over a robust, easy to use Android app that can appeal to several business types. Its extreme flexibility ensures that users follow the workflow they prefer. The app has attracted positive feedback from a large number of beta users. DreamzTech is currently working on the iPhone version of the app and integration with Alexa.


26.5% Savings

Low cost development with optimum code reuse.


20% Faster delivery

Project delivered 15 days ahead of planned delivery.


40% Space reduction

With customizable storage restrictions on user types.

Key Application Features

The application developed by DreamzTech is rich with advanced features QR code generation, printing, reuse, Scan to view info, share with phonebook contacts and more.

automated oil change2-FACTOR AUTHENTICATION

Users register with email, password, mobile and SMS code. 2-factor authentication required at login.

fleet management -asset management SHARE

Share Items/inventories with phone contacts even if they do not use the app. Change sharing settings at any time.

asset order manage PERMISSION LEVELS

Items/inventories can be shared with read/write permission depending on business needs.

automated oil changeFILTER AND SEARCH

Filter any list by any keyword. Sort by date modified. Filter by warehouse location.

fleet management -asset managementGENERATE QR

Generate QR code instantly for items. Print as many copies as need with Cloud Print.

asset order manage ITEM MANAGEMENT

A QR code is treated as an item. Add a title, image, description, and quantity as needed.

asset management systemINVENTORY MANAGEMENT

Create inventories to add items to them. Enter a title, image, description, purpose, etc.

digital ad platformQR SCAN

A quick scan feature lets users scan any public QR code generated by any app user.

b2b travel portal SCAN TO INVENTORY

Instead of manually adding items to inventory, users can simply scan QR to add to inventory.

asset management systemWAREHOUSING

Tag warehouses (locations) to items for quick identification and replenishment tracking.

digital ad platformQR VISIBILITY

Items (QR labels) can be marked as public or private. Anybody may view public QR info.

b2b travel portal NOTIFICATIONS

Push notifications and SMS both integrated for sharing notifications and invites.

asset management systemSHARED WITH ME

View a list of items and inventories shared with you by other users. Add these to your inventory.

digital ad platformSUBSCRIPTION PLANS

Users can use the free plan for personal use or subscribe to paid plans for advanced utilities.

b2b travel portal PLAN CONFIGURATION

Platform admin has full control over plan restrictions like storage usage, number of QR codes, etc.

asset management systemADVERTISEMENTS

Admin can create advertisement banners with links and publish in specified app screens.

digital ad platformBRANDING

QR codes can have logos and watermarks on them as added by the platform admin.

b2b travel portal REPORTS

View full stock report, change report and user report are available to admin for exporting.

Technology Overview















Android Studio

New Relic


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