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Case Study

IFTA compliant Custom Trucking Accounting Software helps trucking company to streamline business operations

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trucking accounting software| truck driver hours of service| truck driver payroll| TMS Solution | IFTA quarterly fuel tax report | IFTA calculator | Keeptruckin Integration | quickbooks integration

A US based trucking company was looking for a comprehensive trucking accounting software that could sync with their trucking management solution. Their existing accounting software couldn’t fulfil the TMS requirements. They were in a need for an accounting software that could be easily integrated with other trucking software tools that they are using.

Trucking company have a customized requirement in the new trucking accounting software. Not only do they need to manage their books, equipment depreciation, but they also have to keep track of inventory, heavy machinery and extensive travel for their drivers. Therefore, aside from standard accounting features like general ledger, accounts payable and accounts receivable, Along with this accounting system is having freight, per-mile and other transportation-specific pricing, and will support driver and vehicle tracking, reservations and dispatch. Dispatch mobile app helps to facilitate driver-dispatcher communication. The Trucking accounting software includes the features like payroll integration, expense management, track profit and loss by load, LTL planning and billing, and IFTA tracking with reporting.

Key Challenges

  • Unpaid receivables: It was difficult to track every expense related to dispatch of loads and mounting driver expenses
  • Timely collection of payments: The client was struggling to collect the outstanding payment with required documentations. Lack of sync between two solutions , Transport management software and accounting solution, was making it difficult for them to manage the cash flow
  • Dispatch and Load Tracking: Customer keep trust on Brand names. 84 percent of customers are unlikely to return to a brand after only one poor delivery experience. This perfection in dispatch cannot be achieved using a manual process.
  • Manual Documentation: Maintaining paper documents is difficult and leads to errors
  • IFTA fuel tax report: It was really hard to prepare report of IFTA fuel Tax without an intelligent accounting software for transportation

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The Solution

DreamzTech has developed Custom Trucking Accounting Software integrated with other trucking management modules that can help trucking industry to track and manage all financial details related to bookkeeping, invoices, driver expenses and other costing, IFTA Tax calculation and submission from one place.

DreamzTech prepared a solution for the client keeping some of the major points in mind. Though it will be a Trucking bookkeeping software but it should have the option to track all the invoices and bill of Loading, All the actual Driver expenses should be paid through the system. Also the system can help in IFTA fuel tax submission

  • The system has option to generate Invoices against the dispatch Truck Loads. It has the statement of customer accounts. It manages Receivable status along with bank reconciliation
  • All office expenses and driver expenses are managed through the system. The system through an mobile app keeps record of all other expenses related to each trip and expenses of the truckers which helps in accurate projections of profit and loss
  • Payroll for company drivers and employees generation. Reports are generated based on truck driver hours of service basis and related expenses. System can generate Checks in Standard formats
  • Trucking Account Software keep records of overall load transportation. IFTA calculator in the system generates IFTA reports with fuel tax data
  • Trucking accounting software mobile app supports both android & IOS platform that helps in trip planning for truckers
  • The Trucking Account Software supports various API integrations like Quickbook Integration, Keeptruckin Integration

Benefits

After uses of the new Trucking Accounting software for an year, Company is having 50+ Active clients, 500+ users, 250+ drivers are connected including both internal and truck owner, 1.6M+ revenues

Manual to Digital Book keeping:
Transformation from manual documentation to complete digital book keeping

Better experience with Cloudbase solution:
One cloud-based software solution for all their trucking accounting needs

Transparent view:
One tap load tracking, trip reports , flawless income and expense management reports

Mobile App for Quick response:
Mobile Application for both the admin and users of the platform to use it on the go.

Increased Revenue & Timely payment to employee:
Happy employees with accurate reimbursement and timely payments. Increase in revenue with timely payments of accounts receivable from customers

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